By now every company must have given their advice on remote work. If you are overwhelmed and not sure what rings the truth, we decided to draw up a list of the essential tips that have helped us to be effective from home.
Check-in with your team via video conference or team chat software every morning at a set time, let’s say 9 am. Do these briefings as regularly as possible, establish clear goals, check in on everybody’s work.
Failing to establish a similar routine means your employees might be waking up at 2 pm followed by a Netflix marathon and you will never know.
Use collaborative wikis and cloud-based apps, provide access and replenish it with any possible data your employees might need for work. Here at Sumsub we use Pipedrive, Activecollab, Zoom, Slack, Notion, Figma, Dashlane, Airtable, and Asana.
Make sure your employees have everything they need to perform their functions at most of their capacity, whether it is a VPN, access to a strong internet connection or an extra monitor.
Failing to provide these would mean that even though your employee could be a perfect remote worker, they won’t be able to fulfill their role as usual.
Give your team the rundown on how to make the best out of working from home and how the workplace simulation routine can cure out of a lousy lifestyle.
First of all, your employees should take regular breaks in the same way they would in the office. Sitting on a chair for 8 hours straight is damaging for their spine, their eyes and ultimately their health.
The best lifehack for everybody during a lockdown is to keep the same routine alive, wake up at the early hours, dress up and commute to work, even if it is just a table a couple of meters away from your bed.
Work in a separate space away from/not facing your bed. The habits we nurture in our brain have a great effect on our productivity. Staying out of the space you rest and going into the space you work in will make your brain differentiate the states of being busy and having a rest.
Make your employees see it as work as usual, just in a little more unusual setting.
Whether it is a video conference or a group chat, start the conversation with a human greeting like “How is everybody feeling today?”. When giving a task, explain the full context. If there is a question hanging, don’t let crickets chirp and answer to your best knowledge.
Although it is easy to become a little more robotic in a setting with no real eye-to-eye interaction, being this cold can spread negativity. Remember to respect people on the other end and treat them as you would in real life.
Keep the communication alive via chats and video calls. Have a place for “water cooler chats”—casual conversations and sharing can help the team bond.
Working remotely can mentally isolate employees. In the office-based company, connections emerge naturally in the physical space, otherwise, you must find online expressions for such connections to appear. As members of the same team, people need to socialize with each other by sharing news, celebrations, gossip and personal interests.
Exercise! Put a ”plank-o’clock” on the team schedule and have a go at it. Better advice—exercise together. Make it more fun by doing it via a group video chat.
Though doing a morning session of stretching and exercise might seem a typical piece of advice, it is the ultimate energy fuel that drives the rest of the day and reinforces the immunity to keep you going these days.
Follow the common rules: social distancing, staying at home and washing hands. But these are just the basics. To protect yourself better consider the following measures taken in China that during 4 months resulted in 0 new infections per day as of now.
The idea is to try and keep up with as many of these steps as you can. Taking care of your immunity is something you do not only for yourself but for your family and coworkers.
Establishing and sticking to the best practices of remote communication is the foundation of a healthy remote team. Besides, working from afar or not, happy employees = better business.
That’s it. Happy remote working!